Meetings, Incentives, Conferences and Events Management

At Excel Travel we have recognized that there is a significant opportunity for us to add value to our clients’ travel programs by creating a new MICE value proposition. We are investing significant resource and funds to be able to offer our clients the unique ability to gain control and make significant savings in this large, and mostly unmanaged, category of expenditure. Managed MICE solutions are not new or unique – however the comprehensive nature of our approach is different.

HRG Egypt – Excel Travel has a dedicated team of meeting and event planners who are experts in making all types of MICE bookings. Once we are engaged early in the planning process, we make our extensive expertise available. This frees your staff from the time-consuming elements to concentrate on strategic and budgetary planning.

Our MICE team is particularly proficient at negotiating with group reservation departments of airlines and venues, obtaining the best rates and the most appropriate terms, payment conditions and cancellation policies for your company. Consolidating your MICE activity to a single Agency delivers significant advantages to you. It will allow you to take control of a major area of expenditure; will enable you to harmonize a greater proportion of your travel provision. Using data to monitor performance against budget we will help you secure better rates and conditions.

HRG’s Meetings Management and Groups Service provide comprehensive services that encompass the entire program process, including pre-event planning, program negotiation/purchasing, attendee management, group air management and reporting.

We can provide this service on a standalone basis for companies with no related travel requirements or to clients with extensive meeting management needs. We offer services in the following areas:

• Group accommodation aims to negotiate substantial savings against published and negotiated client rates. We handle bookings for ten or more guests, requiring one or more room nights but are equally competent with long stay contracts.

• Group travel offers a specialized service to HRG clients with travel requirements for ten or more travelers. Regular contact with group air reservation teams enables the teams to negotiate not only the best rates for our groups but also improved terms and conditions.

• Conference and meetings offers a complete meeting management for one-day meetings, training venues, road-shows as well as conferences of any size, anywhere in the world. Our experienced meeting planners handle enquiries from beginning to end and can assist with creative themes and proposals, full event management services, communication materials, venue sourcing, supplier and rate negotiation, event accounting, registration services, transportation, entertainment, catering and excursion requests.

• Evaluation of the Customer Satisfaction at the end of the event.